Town Of Stephentown Organizational Meeting

January 7, 2009 at 7:30 pm

The Board made the following appointments:

Building Inspector – Dean Herrick

Code Enforcement Officer – Dean Herrick

Clerk to Highway Superintendent – Susan Gardner

Deputy Assessor – Joan MacVeigh

Court Clerk – Debbie Coppola

Clerk to the Town Supervisor – Donna Sherman

Deputy Tax Collector – Stephanie DiCarlo

Deputy Town Clerk – Deborah Angley

Dog Control Officer – Lynne Burns

Transfer Station Custodians 

Supervisor – Agnes Hoffman

Senior Attendant – Howard Chittenden

Substitute -  Falene Balls-Suarez

Substitute -  Michelle Phillips

Park Commissioner – Mark Prescott

Planning Board (exp. 12/31/2013) – Derrick Gardner

Planning Board Clerk – Patricia Gallup

Town Constable – Henry Wagar

Zoning Board of Appeals  (exp. 12/31/2013) – Richard Sime

Zoning Board of Appeals  Chairman – Jack Liebenow

Zoning Board of Appeals Clerk – Deborah Angley

Registrar of Vital Statistics – Patricia Gallup

Youth Commission Chairperson – Deborah Angley

ERCSWMA Representative (exp. 12/31/2010) – Philip Roder

All appointments are for one year, expiring December 31, 2009, except for the Planning Board, Zoning Board of Appeals and ERCSWMA positions.

The Board made other appointments, policies and pay rates as follows:

Official Newspapers – Troy Record, Times Union and the Eastwick Press.

Depository for Town monies – Bank of America and/or Key Bank

Policy/Pay Rate For Highway Department 

Highway Employees with one year service shall be entitled to one week vacation with pay based on a 40 hour week; each year of service shall entitle him to one additional day per year with two weeks vacation at five years, a total of 80 hours, and three weeks with 10 years service, a total of 120 hours; each employee shall receive five sick days per year after one year of service.

The following base rates will apply for the Highway Employees with an annual percentage increase for 2009 of 2%: 

Equipment Operator MEOL  – $17.21 per hour Mechanic – $18.21 per hour 

Employees will be paid time & one half for any work over 40 hours per week

Employees with six or more months of service shall be entitled to eight paid holidays including: New Years Day, Memorial Day, Independence Day, Labor Day, Election Day, Veterans Day, Thanksgiving Day and Christmas Day and two days paid bereavement leave for family members. 

Each employee is to be paid bi-weekly on alternating Fridays, except on summer hours it will be on Thursday.

Policy & Pay Rate For Transfer Station Appointees

The Transfer Station Supervisor and Senior Attendant receive one week vacation after one year of service, for a 25 hour work week.

The Transfer Station Supervisor and Senior Attendant with six or more months of service shall be entitled to a total of five paid holidays including: Memorial Day, Independence Day, Christmas Day, Labor Day and Veterans Day, provided it falls on a work day.

Salaries Of Elected & Appointed Officials

Highway Superintendent – $48,672

Supervisor  – $14,829

Clerk to the Town Supervisor – $1,500

Town Clerk -  $18,231 

Deputy Town Clerk – $2,308 

Town Justice – (2 @ $8,072) $16,144 

Councilpersons – (4 @ $4,699) $18,796

Assessor – $15,381

Deputy Assessor – $8,668 

Court Clerk – $8,500

Tax Collector – $5,283 

Deputy Tax Collector – $876 

Town Hall Custodian – $5,339 

Transfer Station Supervisor – $12.57 per hour 

Senior Transfer Station Attendant – $12.19 per hour 

Transfer Station Attendant – $10.94 per hour 

Building Inspector – $14,311 

Code Enforcement Officer – $5,694 

Dog Control Officer – $4,500

Registrar – $738 

Bookkeeper to Hwy. Super – $1,500 

Constable – $4,500

Planning Board Clerk – $1,500

Zoning Board of Appeals Clerk – $1,500 

Camp/Swim Program Director – $20 per hour 

Camp/Swim Program Assistant – $15.14 per hour 

Camp/Swim Program Counselor – $10.39 per hour 

Camp/Swim In Training – $8.12 per hour

Life Guard – $12.48 per hour

Camp Food Service Director – $15.14 per hour

Camp Food Service Assistant – $11.72 per hour

Pay For Election Machine Custodians & Clerk:

Trip to Troy Primary & Election night – $25 

Custodians(2) Primary Day – $90 each 

Custodians(2) Election Day – $150 each 

Pay For Assessment Board Of Review

Each member shall receive $60 for the first day (Chairman $65) and $35 for each additional day thereafter (Chairman $40). The Board of Review will select the secretary who shall take all minutes and make copies. Minutes to be filed with the Town Clerk, copies may be retained by the Assessor. The Secretary will receive one extra day pay ($35) as this is needed to copy the minutes and do reports, total of $90 for the secretary.

Town Board Committees 

(Chairpersons listed first)

Town Hall – Christopher Demick, Mark Prescott

Machinery & Garage – Philip Roder, Larry Eckhardt

Transfer Station – Eckhardt, Roder

Park -  Prescott, Demick

Welfare & Safety – Wes Edwards, Cyril Grant

Claims Auditors

Mark Prescott – January, May, September and/or as required

Larry Eckhardt – February, June, October and/or as required

Philip Roder – March, July, November and/or as required

Chris Demick – April, August, December and/or as required

Thomas Sherman, Supervisor – as required

Association of Towns Voting Delegate – Wes Edwards; Cyril Grant Alternate (Per diem of $900 per person for their attendance at the meeting.)

Mileage for Town Officers for use of personal car on official Town business – $.585 per mile.

Trading Highway Work – The Highway Superintendent has permission from the Town Board to continue the policy of trading work with other towns, county and states when it is of benefit to the Town.

Health Department Liaison – Thomas Sherman will act as liaison between the Town and the Rensselaer County Health Department.

Library Contract – The Town Supervisor is authorized to enter into a contract with the Stephentown Library Association and support them in the amount of $40,691.

Museum Contract – The Town Supervisor is authorized to enter into a contract with the Stephentown Museum and support them in the amount of $8,800. 

Fire Department Contract – The Town Supervisor is authorized to sign a contract with the Stephentown Volunteer Fire Department in the amount of $3,500 to compensate for use of Fire Department facilities by the Stephentown Veterans, the Stephentown Youth Commission and the Stephentown Seniors. 

Historian/Cemetery Contract – The Town Supervisor is authorized to enter into a contract with the Stephentown Historian/Cemetery and support them in the amount of $2,000.

Polling Place – District 1 and 2 – Town Hall, 26 Grange Hall Road

Meetings – 3rd Monday of each month at 7 pm at the Town Hall.